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HP3 Coach Athlete Agreement

Definitions

  • “Coaching”: At HP3, our philosophy is “We take a holistic, athlete-centred approach to the development of optimal health and performance.” Coaching services will be tailored to your individual needs, incorporating your goals and providing support throughout.

  • “Consent Form”: This form constitutes a formal agreement between HP3 and the athlete.

  • “Athlete”: You, the client receiving coaching services.

  • “Head Coach”: Timothy Pigott.

  • “HP3 Coaching Team”: Individuals employed or instructed by Timothy Pigott to assist in providing coaching services. Athletes will be notified of any changes to the team affecting their coaching.

  • “Scope of Practice”: The range of activities that a coach is qualified to undertake, limited to their professional knowledge, skills, and experience.

  • “Coaching Contract”: The agreed duration of coaching services, which may be open-ended or event-specific.

Personal Details

  • Your personal data will be retained for a period of up to 10 years following the termination of this agreement, in line with legal and insurance requirements, unless otherwise requested by you in writing. All personal data is processed in compliance with the UK GDPR and the Data Protection Act 2018.

Delivery of Coaching

  • Coaching services will be provided through the following channels, as appropriate:

    • TrainingPeaks for training plans and progress tracking.

    • Microsoft Teams for virtual meetings and coaching sessions.

    • Phone/Video Calls for communication and updates.

    • In-Person Sessions where feasible.

    Coaching-related communication is available from Monday to Friday, 8:00 am – 8:00 pm. Outside these hours, responses will be at the discretion of the coach.

Sharing of Personal Information

  • Your personal data will only be shared with relevant members of the HP3 Coaching Team or healthcare professionals involved in your training and care. If additional sharing is required for non-coaching purposes, we will request your explicit consent in advance, unless mandated by law.

Health and Wellbeing

  • It is your responsibility to promptly inform HP3 in writing of any changes in your health or medical condition, including but not limited to injuries, illnesses, or pregnancy.
    HP3 will not be liable for any adverse outcomes arising from undisclosed health conditions. By disclosing changes, you acknowledge that responsibility for your health decisions remains with you, even after notification.

Scope of Relationship

  • The coaching relationship is advisory. While HP3 provides professional guidance based on the information available, you remain responsible for following the prescribed training programme and its outcomes.

  • HP3 will not provide advice outside its professional scope of practice and will recommend appropriate professionals for areas beyond its expertise.

  • The athlete agrees to adhere to HP3’s policies, including the Privacy Policy, Communication Policy, and Feedback and Complaints Policy, which form part of this agreement.

Insurance

  • HP3 maintains professional indemnity and public liability insurance, as outlined in our insurance documents. A copy of our insurance summary is available upon request.

  • Athletes engaging in training activities are advised to ensure appropriate safety measures are in place, particularly for high-risk activities.

Termination of Contract

  • Either party may terminate this agreement by providing written notice via email.

    • Athlete Termination: The athlete may terminate the agreement at any time.

    • HP3 Termination: HP3 reserves the right to terminate the agreement with written notice, along with an explanation where appropriate.
      Coaching services will cease immediately upon contract termination unless a new agreement is signed.

Refund Policy

  • Prepaid services are non-refundable, except under exceptional circumstances to be considered at the sole discretion of HP3. Any agreed refunds will be documented in writing.

Liability Waiver

  • By agreeing to this contract, you acknowledge that participation in coaching activities involves inherent risks. You assume full responsibility for these risks and agree not to hold HP3 liable for injuries or outcomes except in cases of gross negligence.

Updates to this Agreement

  • HP3 reserves the right to update this agreement to reflect changes in services, policies, or legal requirements. Athletes will be notified of significant changes via email or other appropriate communication methods.

Athlete Declaration

By signing this agreement, you confirm that you have read, understood, and agreed to its terms. Your signature acknowledges your acceptance of the responsibilities outlined in this agreement.